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Privacy Policy

Last updated: May 17, 2026

Overview

Data and AI Vancouver Island (DAVI) is committed to protecting your privacy. This policy explains how we collect, use, and safeguard personal information when you visit our website or engage with our initiative.

DAVI is co-led by Circle Innovation and Victoria Data Society.

Information we collect

Information you provide

When you use our contact form, you voluntarily provide the following information:

  • First name (required) and last name (optional) so we know how to address you.
  • Email address (required) so we can reply to your enquiry and send you an automated acknowledgement that your message was received.
  • Phone number (optional) if you would prefer a follow-up by telephone.
  • Company or organisation (optional) to help us understand who we are speaking with.
  • Subject (required) selected from a predefined list of inquiry topics so we can route your message to the right co-lead.
  • Message (required), which contains the content of your enquiry and any additional information you choose to share.
  • Consent, which is your acknowledgement of this Privacy Policy, recorded with your submission.

We collect this information solely to respond to your enquiry, send the automated acknowledgement, and facilitate your involvement in the DAVI initiative. Submissions are delivered to a shared inbox monitored by the DAVI co-leads. We may retain a record of submissions for audit and follow-up purposes.

Information collected automatically

We use Google Analytics to understand how visitors use our website and improve the user experience. When analytics is enabled (only after you accept cookies, see below), Google Analytics collects:

  • Your IP address (truncated by Google before storage)
  • Browser type, operating system, device type, and screen size
  • Referring URL and the pages you visit on davibc.ca
  • Time spent on each page and basic interaction events
  • Approximate geographic location (city or region level, derived from IP)

Google Analytics is operated by Google LLC, which may transfer the data outside Canada for processing. We have configured Google Analytics with Consent Mode so that no analytics, advertising, or personalisation data is collected until you provide explicit consent through the cookie banner on your first visit. We do not use Google Analytics for advertising, remarketing, or demographic reporting.

How we use your information

We use the information we collect to:

  • Respond to enquiries submitted through our contact form
  • Facilitate your participation in DAVI events, action teams, and other activities
  • Send relevant updates about the initiative, only with your consent
  • Analyse website usage to improve our content and user experience
  • Comply with legal obligations and protect the rights and safety of our community

Information sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information with:

  • DAVI co-leads and organisers, solely for the purpose of responding to your enquiry or facilitating your involvement
  • Authorities when required by law or to protect the safety of our community

Data security

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Your rights

You have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Request deletion of your personal information, subject to legal requirements
  • Withdraw consent for communications at any time
  • Withdraw consent for analytics tracking at any time by clearing your cookie consent choice (see the Cookies section below)

Cookies and similar technologies

On your first visit to davibc.ca, you will see a cookie consent banner that asks whether you accept the use of Google Analytics. Until you make a choice, all analytics, advertising, and personalisation storage is denied by default.

What we store if you accept

  • Google Analytics cookies (typically _ga and _ga_<property-id>), used to distinguish unique visitors and track session activity. These cookies persist for up to two years.
  • A small entry in your browser’s local storage (key: cookie-consent, value: granted) so we do not ask you again on future visits.

What we store if you decline

  • Only the local storage entry recording your choice (key: cookie-consent, value: denied). No Google Analytics cookies are set and no analytics data is collected.

Changing your mind

To withdraw or re-grant consent, clear the cookie-consent entry from your browser’s local storage (browser Developer Tools → Application → Local Storage), then reload davibc.ca. The banner will reappear so you can make a new choice. You can also clear all site data through your browser’s privacy settings to achieve the same result.

Third-party links

Our website contains links to external websites operated by partner organisations. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of any external site you visit.

Changes to this policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated revision date.

Contact us

If you have questions about this privacy policy or how we handle your personal information, please contact us.